Updated 23/05/18 - Any amendments/updates will be indicated by changing date updated under the title subject
AGR Consultancy Solutions Limited and AGR Consultancy Services AS (herein referred to as AGR) primary activity is providing work finding services and we require your personal data to provide this service. All of the information you convey to us will only be used for the purpose of these services or for legal and/or regulatory compliance.
AGR is the data controller for the information that you provide to us unless we advise otherwise. We do not share your data with third party marketing bodies and your details are held securely by us and/or our data processors. Your information may be held in electronic or physical formats.
We will only use your personal data in accordance with the terms of the following statement.
1. Collection and use of personal data for work finding services
AGR do not request more information from you than is required for us to provide work finding services to you. There is no obligation for you to provide any information to us but you should note that withholding certain information may affect our ability to assess your application or represent you.
There are a number of ways in which you may forward your details to us. You may apply through our web site or you may forward your CV direct to one of our consultancy Advisors. AGR also advertises vacancies on a range of social media and job boards. We always document in our adverts who we are and which of our staff or offices your details are going to.
For work finding services, your relevant personal data is available to our recruitment teams. On receipt of your CV, the recruitment team will assess your suitability for any available positions. For positions where AGR wishes to represent you, we will always contact you to discuss the opportunity and provide further details prior to any submission. A record of our contact, the applicable client, vacancy and candidate submission will be registered on our recruitment database.
2. Overseas Transfers
The Company may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
3. Collection and use of personal data for contracts
On successfully securing an assignment through AGR we may request additional details from you. We will only ask for information that we will use in your legitimate interest to ensure that you can undertake the applicable assignment or job. This may include:
• Identity proof to validate your right to work in a particular country
• Supporting information to secure a work permit or visa
• Permission to conduct a criminal records check for statutory or immigration purposes
• Emergency contact details and next of kin
• Data to organise a pre-employment, mobilisation or other form of medical assessment including the provision of inoculations
• Training, qualification or professional affiliation certification
• Banking and social security details
Your hiring data will be securely retained on our recruitment, payroll and finance systems to enable related transactions such as timesheet processing and payment to you to be conducted. Along with our recruitment teams, relevant data will become available to our payroll and finance teams for standard internal and statutory data processing activities.
4. Liaising with 3rd parties
During the course of an assignment we may be required to engage with a third party to process your data. Data will be held securely and these organisations may include amongst others:
• Statutory bodies such as tax authorities, borders agencies or financial auditors
• Government, immigration and other formal public bodies
• Compliance organisations for offshore mobilisation registration or security clearance
• Referees for the purpose of securing references
• Educational establishments or professional bodies for qualification confirmation
• Payroll or finance companies for tax or compliance purposes
We will ensure that you are notified of each instance and that you are able to withdraw your consent at any time.
5. Data retention
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
Where the Company has obtained your consent to process your personal/sensitive personal data we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data/ sensitive personal data.
We retain work finding service related records for a period of three years. Should we have no contact with you during that period then your record will be deleted from our recruitment database.
6. Your rights
Please be aware that you have the following data protection rights: The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data/sensitive personal data you have the right to withdraw that consent at any time by contacting firstname.lastname@example.org
7. Complaints or queries
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns
/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
8. Policy Amendments
9. Third Party Websites
The website may contain links to other websites. We are not responsible for the privacy policies or practices of third party website you chose to browse to from our website.